Meetings can seem like boring and stressful events no matter what industry they are in. However, it is possible to make even the most mundane meetings far more productive and enjoyable. When designed properly, meetings are the perfect way to share ideas, build the team and learn from each other. It’s important to have a clear purpose for the gathering and then to find ways to make them enjoyable.
Set the Purpose
One of the first things to do is to establish a theme and purpose for the meeting. Many people feel meetings are a waste of time. If you didn’t have to attend, you could be doing so much more. However, if you tell people why the meeting is necessary, they feel it’s important. For example, if you need to focus on corporate dress attire, it may be a good idea to have a fashion show as a part of the meeting.
Time Management Is a Must
Another must for any meeting is to adhere to a meeting time. Keep meetings short, to one hour or less so that employees can get back to work. Don’t let unrelated topics into the time slot. Be sure the meeting starts on time, too. Employees will know you appreciate the time they are taking away from their tasks to listen to you.
Make Sure People Are Talking
Encourage those who are in attendance at the meeting to talk and share with the group. It’s no fun when only one person is sharing. Be sure the structure of the meeting encourages this. Sometimes, the most fun and productivity comes from a group that’s actively brainstorming where all participants are in fact participating.
Use Team Building Activities
Even simple team building activities can help the group to come together and wake up. Things like outdoor activities and office games make the meetings fun. For example, who doesn’t want to try a game of hallway bowling in the middle of the workday? People become more active and productive as a result.
From making competition friendly to setting goals for the meeting, there are plenty of ways to make your boring old, lecture-style meeting far more interesting for those who are in attendance. Reward employees who participate, too.